As an estate agent, I often get asked which information and documents are required to sell a property in Portugal, i.e. are required by an estate agency to be able to advertise it.
1. The First Step
If you would like to sell your property, I highly recommend to contract the services of a licensed estate agency like Kaiser Properties.
2. Agency Fees
In Portugal, these are generally paid by the seller. Standard commission is 5% + VAT of the sales price.
3. Why Choose Kaiser Properties?
– Motivated, experienced, knowledgeable and multi-lingual staff;
– Vast and efficent network of partnerships in different Europen countries;
– Strong marketing, including online and print media advertising;
– Modern and bright office in privileged location;
– Optimised website.
4. Required Documents
All government licensed estate agencies are required to obtain the documents listed below from the seller, this enabling them to establish that the property has full legal status. No agency can officially list a property without receiving the necessary documents. As all licensed estate agencies are liable to periodic inspection by their governing body InCI (Instituto da Construção e do Imobiliário), they must ensure copies of these documents are in place.
The required documents are:
4.1. Deeds (Escritura Notarial de Compra e Venda)
This document indicates the title of acquisition of a property. The originals are held by the Notary Office where they were signed. This is only needed if the owner/seller wants the estate agent to simulate his/her CGT.
4.2. Tax Office Registration (Caderneta Predial)
This document shows the description of the property at the Tax Office and its fiscal value on which rates are charged.
4.3. Registration Certificate (Certidão de Registo Predial)
This document confirms as to whom the property is registered to and also gives a description of the property with the size of the land and the house and will show any existing charges on the property. The description on this certificate must match the description on the Caderneta Predial, failing which one of the two is not correct and should be rectified.
4.4. Habitation License (Alvará de Licença de Utilização)
This document confirms that the property was built according to the Câmara (Local Council) plans and specifications and that the property has been inspected for habitation upon completion.
4.5. Plans (Plantas)
It is worthwhile obtaining a set of approved plans from the Câmara to check that what has been built is in accordance with the originally approved plans.
4.6. Borehole Registration (Registo de Captação de Água – Furos Aquíferos) – if applicable
This document confirms the borehole is registered with the relevant authority.
4.7. Septic Tank Registration (Registo de Descargas de Águas – Fossas Sépticas) – if applicable
This document confirms the septic tank is registered with the relevant authority.
4.8. Personal Documents
Estate agencies require copies of the Portuguese Fiscal Card and Passport / Cartão de Residência.
4.9. Ficha Técnica da Habitação
This document provides global information about the property, including materials which were used, names and contacts of suppliers, builder, etc.
This document is NOT required for:
a) Properties built before the 7th of August 1951;
b) Properties for which the Habitation License (Licença de Utilização) was applied or issued until the 31st of March 2004.
4.10. Energy Performance Certificate (Certificado Energético)
Obligatory since the 1st of December 2013 for all properties which are up for sale.
4.11. Proof of Seller’s Occupation and, if applicable, identification of the Employer
This information can be provided by declaration (email). Obligatory under current money laundry regulations – Law no. 25/2008 – 5th of June and Regulamento n.º 282/2011.
4.12. Proof of Seller’s Residence
Estate agencies require a copy of a utility bill or driving license. Obligatory under curent money laundry regulations – Law no. 25/2008 – 5th of June and Regulamento n.º 282/2011.